Plans for Vancouver Island Pagan Pride Day 2016 are well under way (have you marked August 13th on your calendar yet?), and we are always on the lookout for people to help out. Pagan Pride is run completely by volunteers, and many hands make light work.
We are looking for people to help out in the areas listed below. If you might be able to help in any of these areas, even if you can’t take on the entire job (for example, as part of the advertising crew, you could hand out flyers and put up posters in your local area), please let us know, either by email or on Facebook.
Volunteer Coordinator
- Organize volunteers
- Promote volunteer positions in community
- Answer volunteer questions
- Assign volunteer jobs
- Gather prizes/thank you gifts for volunteers and organize hand out
- Send thank you to volunteer info to Social Media Wizard for publicity once VIPPD and debrief is complete
- Create and send post pride day feedback questionnaire
- Review and summarize feedback questionnaire results
Workshop Coordinator
- Source workshop presenters
- Organize workshop times
- Answer queries from people who want to put on workshops
- Send workshop info and details to Social Media Wizard for publicity
- Be onsite to help the day of VIPPD to assist with workshops as needed
Music/Entertainment Coordinator
- Find entertainment acts
- Set stage times
- Send details of acts to Social media wizard for publicity
- Set up and run sound equipment or find someone to do it
- Follow up with entertainment acts for feedback and summarize info for debrief meeting
Spiritual Group Coordinator
- Find other spiritual people to have info booths
- Send their details and a summary to social media wizard for publicity
Raffle Coordinator and Crew
- Coordinate with Vendor Coordinator to request donations from vendors
- Acquire donations from other businesses for raffle
- Apply for Raffle License with BC Gaming a minimum 3 weeks prior to VIPPD (all items must be listed with values on the application)
- Make signs for each items with description and value
- Arrive at 7 am to set up the raffle table with items
- Sell tickets throughout the day
- Connect raffle winners with their raffle prize at the end of the day or after the event
- Make final report to BC Gaming
Setup crew
- Arrive at 7am, the day of VIPPD to set up the event and help vendors with set up
Teardown crew
- Arrive at 3:30pm, the day of VIPPD to tear down and clean up the site, also assist
Advertising Coordinator & Crew
- Advertise vendor and info booths
- Advertise volunteer positions
- Advertise Pagan Pride Day
- Advertise fundraising events
- Create fliers for each campaign
- Hand out fliers
- Put up posters advertising the event
- Newspaper articles (minimum one pre VIPPD and one post VIPPD)
Signage crew
- Create direction signs
- Create food bank donation signs
- Arrive on site, 7am, the day of VIPPD to organize and hang signs in all directions
- At 4pm, the day of VIPPD, head out and collect all signs that have been hung up
Photographer
- Attend fundraising events where possible to document these events photographically
- Arrive at VIPPD at 7am to take photos of set up, stay for the event to continue taking photos: please ensure photos of crew, info booths, vendors, entertainers, and the general public are taken!
- Turn in all photos taken at each event to Mary Malinski to be dispersed to social media wizard, poster design, and website volunteer
Ritual crew
- Create and organize ritual
- Submit ritual to Mary Malinski for approval
- Send ritual teaser summary to Social Media Wizard for public viewing
- Arrive 1 hour before ritual time to organize on site
